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| General Questions (applies to version 2.5 and Professional) | |||||
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| Q | How do I license the Staff Scheduler software? | A |
Start the Staff Scheduler software on your
computer, leaving it on the License Activation form.
Go to the DBI Staff
Scheduler Website at http://www.staff-scheduler.com/.
Click on the “Order" link in the menu.
Enter your MID and Site
Code from the License Activation form on your computer into the Purchase
DBI Staff Scheduler web form. You can copy (using the CTRL – C command)
and paste (using the CTRL-V command) the MID and Site Code values from
the License Activation Form or you can enter the codes manually.
Enter your payment information.
Submit the purchase
request. DBI will send you a valid Initialization Code by email or fax,
whichever you prefer. When you receive the Initialization code, enter it
into the Init Code field beside the Unlock application radio button in
the License Activation form on your computer.
For more information please refer to the "Unlock
(License)" topic in the User Guide or Online Help.
IMPORTANT: Please make a hard copy
backup of the Init code (in a text file or hand written document) for
your records. The Init code is used to transfer the license to a new
computer from a licensed computer or to remove a license.
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| Q | What happens if more than one user is working on the same Schedule Plan simultaneously? | A | Whereas multiple user editing of a schedule plan is not recommended, Staff Scheduler conflict checks based on the data in the database, not on the data loaded into the schedule planner. Accordingly, as changes occur due to the input of each user, conflicts are reported correctly although they are not reflected in each users screen. The "Refresh Schedule" action (Alt+Z) located under the View menu in the main menu will refresh the schedule plan with all changes from any user at any time. If multiple user/simultaneous editing of a schedule plan is required, it is highly recommended that each user refresh their schedules as often as possible to insure their display is reflecting the most up-to-date information. | ||
| Q | Is the dbi Staff Scheduler software multi-user? | A | Yes. The dbi Staff Scheduler software has been designed to run as a stand-alone application (single user connected to a local database) or as a multi-user application, i.e. multiple users connected to a centralized database. | ||
| Q | Am I limited to 7 day schedules? | A |
Definitely not! Schedule plans can be for any number of days. Normal schedule cycles vary from 1 day to 28 days (or even monthly). The comprehensive department or organization-wide schedules produced from the schedule plans can be 7 day or 28 day views. Individual schedules can be for any defined period of time (start date to end date). |
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| Q | Do I have to set up and use the Labor Burden functionality in the software? | A |
No. If you do not set daily revenue budgets or default wages the budget analysis detail will report N/A for the labor burden. |
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| Q | Do I have to set up and use the Staff Availability functionality? | A |
No. If you set the "Conflict Check Employee Availability" check box off in the System form, the software will not conflict check based on Staff Availability, and will not require you set up the availability of each staff member. |
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| Q | Can I select and copy more than one time bar at a time? | A |
In version 2.5 (Standard), you
cannot. Due to the potential for multiple simultaneous conflicts arising
for each time bar being copied, multiple time copying is not supported.
You may copy individual time bars from one day to the next with or without their
staff assignment. In the Professional version new functionality checks for
multiple conflicts and allows you to copy all the time bars from one day to the
next that are not in conflict. To access
the Copy All Time Bars to the Next Day function in the professional version ... |
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| Q | Can I set up a coverage requirement and have Staff Scheduler automatically assign personnel to positions/tasks? | A | No. There is no "auto generating' features in the software for one button creation of schedules. There is however a very powerful "Copy Schedule" feature that allows you to set up a plan (with or without staff assignments) and copy that plan to create a new plan. In essence you can create a schedule plan that defines your Position/Task requirements including start and end times and the number of staff required, and use that to create any new schedule plan. Once copied all you would have to do is drag and drop the staff members onto the time bars. NOTE: If your staff remains fairly constant from one schedule to the next, you could create the first schedule including staff assignments and use that plan as the basis for new schedule plans. | ||
| Q |
How do I transfer the
license from my current computer to a different computer? |
A | Install and run the software on the new computer. Press the Scroll Lock key on the old computer and run the software. When the software starts up the licensing form will appear. Click on the Transfer radio button. Enter the original Initialization Code in the Init code field and the site code from the new computer's licensing form into the New Site code field in the old computer's licensing form. Press the Continue button to obtain the new Init code for the software on the new computer. Enter the new Init code into the new computer before pressing the OK button and closing the transfer dialog on the old machine. IMPORTANT: Please make a hard copy backup of the new Init code (in a text file or hand written document) for your records. The Init code is used to transfer the license to a new computer from a licensed computer or to remove a license. For more information please refer to the "Transfer License" topic in the User Guide or Online Help. | ||
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Version 2.5 (Standard) Specific Questions |
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| Q | How can I get the application to work for users on a Windows NT 4 or users without administrative rights on a Windows XP machine? | A |
For users running the application on a
Windows NT 4 or Windows XP machine without administrative rights please
download the following file and copy it to your dbi Staff Scheduler
application directory (by default this would be C:\Program Files\DBI
Staff-Scheduler v2.5 SU). http://www.staff-scheduler.com/Download/dbiSS25SUNT.exe This file replaces the existing dbiSS25SU.exe file. To install the new version, delete or rename the dbiSS25SU.exe file currently in the directory and rename the dbiSS25SUNT.exe file to dbiSS25SU.exe. This file has a modified security wrapper that allows non-administrative users on a Windows NT 4 or Windows XP machine to run the application without having administrative rights. NOTE: For non-administrative rights users under Windows XP - Once the file has been installed it must first be run by a user with administrative rights to create the license file in the root directory of the hard drive containing the application. Once the file has been created, the administrator must assign rights to all users by run the following at the command prompt (Please note the "C:" designation in the command below must be changed to match the drive letter of the drive containing the application in your installation) ... "echo y|cacls c:\pcgwin32.li3 /g Everyone:F" |
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| Q | It appears that once I have set up Availabilities for staff members they randomly disappear? | A | This was a known problem in version 2.5.13 of the application. This issue has been addressed in the current version of the application, version 2.5.14. For instructions on downloading and installing the new version please go the Updates page. | ||
| Q | How do I set up the software for multiple users. | A |
It is important to note that the software
is licensed per machine and therefore the install must be run on
each machine on which the application is to be run. To configure the
software for multi-user access to the database: 1. Run the install you downloaded on a client machine on which the application is to be run. 2. Copy the "TSData25.TSD" file from the "C:\Program Files\DBI Staff-Scheduler v2.5 SU\Data" directory to a location on a server to which all of the clients (computers on which the application is to be run) are connected. NOTE: This file is where the data for the application is stored. 3. Remove or rename the "C:\Program Files\DBI Staff-Scheduler v2.5 SU\Data" sub-directory on the client machine. NOTE: This is the database that the application in single-user mode connects to by default. When you start the application, it will not find the database to connect to. You will be prompted to select a location. Browse to the location on the server that you copied the "TSData25.TSD" file. From that point forward the application will be connected to that database. Repeat the above steps 2 and 3 for each client machine to be connected to the database. |
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| Q | I get an error message when I first run the application ... "Component "ctExplorer.ocx" or one of its dependencies not correctly registered: a file is missing or invalid." What should I do? | A |
This error occurs because an old version
of the MFC42.dll (Microsoft Foundation Class library) requires updating.
To download the latest version of the file, please navigate to: http://activeX.Microsoft.com/controls/vc/mfc42.cab. When the cab file has been downloaded, open it up and run the mfc42.exe file to install the update. Once the new MFC42.dll has been installed, please uninstall the staff scheduler application and reinstall the staff scheduler software. |
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Professional Version Specific Questions |
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| Q | How can I determine the number of shifts and average hours per shift worked by a staff member in a given period of time? | A | Using the Staff Hours Report, select Actual or Scheduled hours, enter the start and end dates for the period of time in question, select to Show Staff Detail, DO NOT select Subtotal by Department (uncheck the option), DO NOT select Subtotal by Day (uncheck the option). The report will have one line for each staff member with the total number of shifts worked and the average hours per shift along with the total number of hours worked in the period. | ||
| Q | Do I have to use Experience when filtering for staff availability? | A | No. The Availability filter is flexible and can be set to include or exclude any of the availability criteria including Experience. | ||
| Q | When assigning a staff member to a time bar, why do I sometimes get a message saying an Actual Hours record was not created? | A | Actual Hours records can only be automatically created if the Actual Hours records for that department on that day have NOT been saved. Once the Actual Hours records for a Department on a given day have been saved, modifications to the Actual Hours can only be made through the Actual Hours Maintenance interface. Accordingly, when assigning a staff member to a time bar in a position/task in a department whose Actual Hours have been saved the Actual Hours record must be created manually using the Add Shifts function in the Actual Hours Maintenance interface. | ||
| Q | How do I delete an Actual Hours record? | A | If the Actual Hours record was created as the result of a Schedule Time Bar (NOTE: The source column in the Actual Hours record is labeled as "SP"), deleting the time bar will automatically delete the Actual Hours record if the Actual Hours record has not been saved. If the Actual Hours record has been saved then the record cannot be deleted, the record must be Cancelled by checking off the Cancelled column in the appropriate record inside the Actual Hours Maintenance form. If the Actual Hours record was created by an entry in the "Add Shifts" form from within Actual Hours Maintenance form, the record can be deleted at any time by highlighting it (clicking on it or up/down arrow keys) and pressing the Delete Shift button. | ||
 make a positive impact on your bottom line today  |
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Many of the most demanding organizations turn to DBI to solve their scheduling requirements. Over the past 7 years DBI has earned an unparalleled reputation for turning complex business problems into straight forward, made-for-business solutions. With dbi Staff-Scheduler, organizations of all sizes can take advantage of the most intuitive, easy-to-use, staff scheduling solution available today. |
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